Published on October 28, 2014
page 2 of 3 writing or orally at the meeting) that they are willing to perform such a function o Explorer Scout Leader (if stated in the partnership agreement) and subject to that Explorer Scout Leader expressly indicating to the AGM (in writing or orally at the meeting) that they are willing to perform such a function o The sponsoring authority or its nominee Elected members stand for election at the Annual General Meeting and are elected by the Group Scout Council to take on the role; there are usually four to six in number. Nominated members are nominated by the Group Scout Leader in partnership with the Group Chair and approved at the Annual General Meeting; there must be no more nominated members than elected members. Co-opted members are chosen to take on a role by the Group Executive Committee due to specific skills or knowledge useful to the committee; there must be no more co-opted members than elected members. POR rule 3.23 covers the membership of the Group Executive Committee in detail. The membership is set up this way to ensure that the interests of the Group Council and the Group Scout Leader are represented, and balanced. It also serves to broaden the membership of the Executive – possibly to bring in people from other parts of the local community. Ideally, between the nominated members, elected members and co-opted members, the Group Executive Committee should include a parent of at least one Member of each of the Sections in the Group. Charity Trustees Scout Groups in England and Wales are considered charities by law, and some may be registered with the appropriate charity regulator. All members of the Group Executive Committee are charity trustees To comply with legislation, all charities must have a governing body, which in Scouting we call an Executive Committee. Members of the Executive Committee must act collectively as Charity Trustees of the Scout Group. As charity trustees, Executive Committee members have a number of specific responsibilities that they must fulfil to ensure the effective running of the Scout Group. It is vital that all members of the Executive Committee understand their responsibilities as Charity Trustees. Collectively and individually they must: Use reasonable care and skill in their work as trustees Use their personal skills and experience in their work as trustees Obtain external professional, specialist advice when needed Act honestly and reasonably in the interests of the charity at all times Use charitable funds only in the furtherance of the charity’s objectives Safeguard the charity’s finances ensuring that the charity is and will remain solvent, and avoid undue risks Ensure that the charity complies with charity law and the requirements of the appropriate charity regulator Ensure that the charity follows the rules set out in its governing document ( Policy, Organisation and Rules) Act with integrity and avoid any personal conflicts of interest or misuse of charity funds or assets Executive Committee members are legally and financially responsible for the running of the Scout Group. This means that in some circumstances, if things do go wrong, trustees may be liable for any debt or financial loss incurred by the Group. However, this is rare and trustees can protect against this by following the duties and responsibilities as laid out in this factsheet and POR. Since 2008 The Scout Association has provided a national policy to cover the trustees of any Scout charity. That includes members of Executive Committees for Scout Groups, Districts and Counties, as well as those who manage other Scout assets such as building or campsite committees. For more information, contact Unity Scout Insurance Service: call 0845 0945 703 or visit www.scoutinsurance.co.uk Charity Regulation differs in Scotland and Northern Ireland, please contact the relevant Country Headquarters and charity regulators for more information on Charity registration and Trusteeship. In Scotland only Scout Groups registered with the regulator have charity Trustee status. For unregistered Scout Groups the Executive Committee should still act with the same duties and responsibilities as Charity Trustees.