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Communications Unit Business Letters • Block style – all lines in the letter begin at the ____ left ____________ margin (no tabbing or indenting) • Modified block style – date line, complimentary closing and writer’s identification begin at ___________ midpoint ___________________ • Semi-modified block style - date line, complimentary closing and writer’s identification begin at ______ midpoint _________ and all body paragraphs are ________ indented _ (or tabbed over) ½” – There are ______ two _________ types of letter punctuation that are acceptable in business: • Mixed punctuation – there will be a colon (:) after the salutation and a comma (,) after the complimentary closing • Open punctuation – there will be ____ NO _______ punctuation after the salutation or complimentary closing Personal Business Letter Order and Spacing • _ _2 __ ” Top margin • Inside Address and then Date – Quadruple Space (press Enter____ 4_______ times) • Salutation – Double Space (press Enter _____ _2 _____times) • Body – Single Space the text within the paragraph and Double Space between the paragraphs • Complimentary Closing – ____________quadruple________________ Space • Writer’s ID (name and address) • What are the differences between a Personal Business and Business Letter? – Writer’s company name and address should appear in the __________ letterhead ________, so there is no need to type it again at the bottom of the letter – Writer’s business ________ _title _______________ is usually keyed under the name – Reference ___________ initials ____________ are added a DS (press Enter 2 times) after the Writer’s ID – • These initials are of the person who types the letter • Used to easily locate who typed the letter – Enclosure or Attachment notations are added a DS below the Reference Initials • This is a special section that is -- added if something else is either physically attached to the letter or accompanying the letter in the same envelope • The Seven C’s of Business Letter Writing: 1. Clear 2. Concise
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